How we plan an office relocation
Office shifting in Delhi goes wrong when people treat it like a big house move. An office has a seat plan, an IT setup that someone else configures, two buildings with their own rules, and staff who need to work on Monday. The plan starts with all of that, and the packing comes later.
- 01
Weeks before
Survey at both buildings
We walk the current office with your admin or facility lead and visit the new one to check lifts, loading bays, entry routes and parking for trucks. - 02
Weeks before
Move plan and seat map
Every desk, cabinet and device gets a code that matches a spot on the new floor plan. Large offices move in phases, team by team. - 03
Move night
Packing after hours
Files go into sealed cartons in drawer order, computers into bubble wrap and cartons, and modular workstations are dismantled by carpenters. - 04
Move night
Transport and lift bookings
Trucks run between the buildings in the slots both building managements have approved, with the service lifts padded. - 05
Before Monday
Setup by seat number
Desks, chairs and cartons go to the coded positions. Your IT team reconnects the network, and we work through a snag list with your admin lead.
How long an office move takes
The move itself is short. The planning before it is what takes time, especially when a new internet line, furniture delivery and building permissions all have to line up. These are the windows we usually work to.
- Up to 15 seatsUp to 15 seats: 2 weeks
- 15 to 40 seats15 to 40 seats: 3 to 4 weeks
- 40 to 100 seats40 to 100 seats: 6 weeks
- 100+ seats100+ seats: 8 to 12 weeks
Leave extra time if the new office needs fit-out work or a new internet connection.
What decides office shifting charges
There is no honest per-seat price for office shifting in Delhi. Two 30-seat offices can get very different quotes depending on how much paper is stored, whether workstations are modular, and whether the move has to happen overnight. So we build the quote from lines you can check one by one.
Moving computers, servers and network equipment
The usual split works well: your IT team or vendor backs up data, shuts systems down and labels cables, and we pack, move and place the hardware. Reconnection and configuration stay with the people who know your network.
- Take a full backup before anything is switched off, and test that it restores.
- Photograph the rack and the back of each machine before cables come out.
- Label both ends of every cable with the same code.
- Let staff carry laptops and any drives that hold sensitive data themselves.
- Move UPS units and batteries upright and keep them apart from paper files.
- Book the new internet line early. In Delhi NCR, installation can take a few weeks.
Office relocation checklist, week by week
Six to eight weeks before
- Confirm lease end and start dates, and give notice to the current landlord.
- Name one person inside the company who owns the move.
- Get the new floor plan and decide who sits where.
- Book surveys and get itemised quotes from movers.
Four weeks before
- Freeze the seat map and share it with the mover.
- Book the internet line, phone lines and any access-control setup at the new office.
- Apply for move permissions at both buildings and book service lifts.
- Plan what goes to storage, what is sold and what is scrapped.
- Tell clients, couriers and vendors the new address and the move date.
The week of the move
- Give staff cartons for personal items and desk drawers, with their seat code on each.
- Archive old files and shred what you don't need to keep.
- Back up systems and confirm the IT shutdown time.
After the move
- Walk the new floor with the mover's lead and sign off the snag list.
- Update the address on your GST registration. The GST portal expects an amendment within 15 days of the change.
- Update your Google Business Profile, website, letterheads and bank records.
Why businesses in Delhi NCR book us for office moves
Work outside office hours
One coordinator, both buildings
Storage when you need it
Insurance on request
Planning an office move?
Tell us your seat count, both addresses and your preferred weekend. We will set up a survey at both buildings.
